Key takeaways
- Google Calendar is a native workspace connection on every plan, connected by each person.
- The assistant can show a read-only calendar view in the chat before it proposes a time.
- Create, update and respond follow the execution mode; delete asks for approval in every mode.
- Pair it with Gmail or Outlook so the assistant can offer the free slot in a reply draft.
What can the assistant do in Google Calendar
The assistant can list your events, read your calendars and free or busy times, find a free slot, create events with guests, update or delete them, and respond to invitations. It can also show a read-only calendar view inside the chat, so you see the week it is reasoning about.
It works on your own connected calendar. It cannot see a buyer's calendar, so a slot it finds is free for you, and the buyer still has to agree to it.
How do you find a free slot with AI
Ask for a slot with the constraints a person would need: length, the window, time zone and anything to avoid. The tighter the request, the fewer rounds it takes.
These illustrative requests show the level of detail that works:
- Find two 30-minute slots next Tuesday or Wednesday afternoon, UK time, not straight after another call.
- Show me my week, then suggest a 45-minute slot for a demo before Thursday.
- Offer three morning slots in New York time in a reply to this thread and save it as a draft.
How does AI meeting scheduling handle approvals
AI meeting scheduling in Pebbles Ai follows your execution mode for every change that reaches your calendar. In Manual, where the web app starts, creating, updating or responding to an event shows an approval card first; in Plan the changes are queued, not run; in Auto they run without asking.
Deleting an event is the exception: it asks for approval in every mode, including Auto. Reading the calendar and finding a free slot change nothing, so they never need a card.
Can the assistant add guests and a Google Meet link
Yes, when it creates an event the assistant can add guests and an optional Google Meet link. Check the guest addresses on the approval card, because they are part of the event as soon as it is created.
A clear request names the title, the attendees by email, the length and whether you want a Meet link, for example a 30-minute discovery call with the two people from the thread, with a Meet link.
How do you respond to calendar invites with AI
Ask the assistant to accept or decline an invitation, and it responds once you approve in Manual mode. It helps most when invitations pile up: ask it to list this week's unanswered invitations, flag clashes, and propose an answer to each.
Keep judgement with you on the awkward ones. Declining a customer's meeting may need a note and a new time, which the assistant can draft as an email for you to check.
How to book a meeting with the assistant, step by step
Connect the calendar once, then use the last four steps for each meeting you set up.
- Open Settings, Connections and connect Google Calendar under Workspace tools.
- In an assistant chat, ask to see your week so you can check what the assistant reads.
- Ask for free slots with the length, window and time zone the meeting needs.
- Ask it to create the event with guests and a Google Meet link if you want one.
- Read the guests, time and link on the approval card, then approve it.
Where Pebbles Ai fits
- CapabilityAI workspaceApproval cards show calendar changes before they run in Manual mode; deleting an event asks for approval in every mode.
- FoundationIntegrationsGoogle Calendar is a workspace connection on every plan for every user, and the assistant can show a read-only calendar view in the chat.
Common questions
Is the Google Calendar connection on every plan?
Yes. Google Calendar is available on every plan, and each person connects their own calendar.
Can the assistant work with an Outlook calendar?
The native calendar connection is Google Calendar; an Outlook calendar is not among the connections. Calendly is available as an MCP catalogue entry.
Can the assistant delete a meeting without asking?
No. Deleting an event always asks for approval, whatever execution mode you use.
About this page. Written by the Pebbles Ai team for people who run sales, marketing and growth. Last updated .
